EndNote Desktop

How it works:

• You can share one library - whichever is synced with EndNote Online/Web.
• You can share with up to 1000 users using EndNote 21 (20 limited sharing to 200 people.)
• Activity feed of who is making changes.
• Share your entire EndNote library, including references, PDFs, and annotations.
• Control permissions of who can add to, annotate and use the library – at the same time.
• There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage.
• Requires syncing your EndNote Library with your EndNote Online account.

How to Share an EndNote Library:

• Open your synced library
• File --> Share
• In the "Sharing" dialog box, enter the email address (or addresses separated by commas) of the people that you would like to invite in the email box
• For each invitee, use the dropdown box to select the desired access level: Read & Write or Read Only
• Enter an optional message to be sent to the above email address
• Click on the Invite button
• Now the user will get the invite to their email address and they will need to accept it.

Open a Shared EndNote Library

• Accept the shared library, by clicking "Accept" in the invite e-mail.
• Open EndNote
• File --> Open Shared Library

EndNote Support

• EndNote: Library sharing and editing

• EndNote and EndNote online: Library Sharing Comparison

How it works:

• You can share multiple groups
• You can share with up to 100 users with EndNote Online/Web accounts.
• Shared groups appear in EndNote desktop libraries under "Libraries Shared by Others", but when clicked open in EndNote Online/Web.
• Shared groups do not share attachments, such as article PDFs
• Control "read" or "read and write" privileges.
• Requires syncing your EndNote Library with your EndNote Online account.

How to Share Groups:

• Open your synced library
• Initiate group sharing by right-clicking a group or from the ‘Group’ Menu and select ‘Share Group’ option
• After selecting one of these options, you will get a ‘Sharing Group’ dialog
• Enter the email address (or addresses separated by commas) of the people that you would like to invite in the email box
• For each invitee, use the dropdown box to select the desired access level: Read & Write or Read Only
• Enter an optional message to be sent to the above email address
• Click on the Invite button
• Now the user will get the invite to their email address and they will need to accept it.