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University of Utah Library Guides

Data Storage: STORAGE OPTIONS WHILE CONDUCTING THE RESEARCH

STORAGE OPTIONS WHILE CONDUCTING THE RESEARCH

1. Electronic Notebooks

LabArchives
LabArchives is FREE to use by anyone on campus. If you are collaborating with researchers off campus, then they can be included in any PI’s account as a user instead of a guest. LabArchives is cloud-based, approved by the University’s ISO for non-restricted data, is available 24/7 from anywhere, is compatible with the current versions of Chrome, Firefox, Internet Explorer, and Safari running on Windows (XP and higher), and all Apple Operating Systems that are compatible with current browsers, free apps are available for both Android and iOS devices and a free plugin for MS Office is available. Widgets are provided and you can create your own to improve your workflow. Storage space is unlimited, but the maximum file size is 4GB. Content is fully backed up.

To protect data integrity, a complete version of every entry is stored indefinitely – and can be recalled when needed. Each version of every entry also has a data and time stamp recorded along with the identity of the user and the IP address of the computer in use. Nothing can be deleted from LabArchives so data will not leave the University. When writing a data management plan for a grant proposal be sure to include information about LabArchives. Text has been provided for you to adapt to your research.

For additional information about LabArchives and a listing of upcoming workshops see the LabArchives subject guide or email Daureen.nesdill@utah.edu to set up a workshop for your group.

REDCap
Research Electronic Data Capture (REDCap) is a FREE browser based tool that allows investigators and/or their staff to create web based case report forms (CRFs) and surveys to collect data from a variety of clinical research study types. REDCap use has been expanded for other uses such as mouse colony management. REDCap is on HIPAA and FERPA compliant servers at the Center for High Performance Computing (CHPC) and therefore appropriate for restricted data.Storage space is unlimited. Content is fully backed up.

 

The Biomedical Informatics Core (BMIC) provides training and consultations for REDCap. Contact them at 801-587-8001. The Training Manager is Mei Xue and her phone number is 801-581-6442.

2. Center for High Performance Computing, CHPC

CHPC currently offers four different types of storage: home directories, group space, scratch file systems and archive store space.  Of these four options, the group and archive options can be readily used for data storage for groups even if they are not using CHPC compute resources to generate and/or process the data.Except for REDCap, CHPC does not currently offer storage space for restricted data.

CHPC Group Space:

CHPC currently allows CHPC PIs with sponsored research projects to buy-in to file storage at a price determined by the cost of the storage. This RAID-based network file system can be Samba/CIFS rounted by resources outside of CHPC or directly mounted on resources that CHPC manages. A more detailed description of this storage offering is available at https://www.chpc.utah.edu/documentation/white_papers/CHPCStoragev3.pdf The current pricing is $150/TB for the lifetime of the hardware that is purchased with a 5 year warranty.  CHPC purchases the hardware for this storage in bulk (currently 400TB at a time)and then sells it to individual groups in TB quantities. Therefore, depending on the amount of group storage space you are interested in purchasing, CHPC may have the storage to meet your needs on hand; if not it would take  approximately 4-6 weeks to get the new space purchased and made operational.

Archive backups of group level storage to tape quarterly is available by request for the cost of the backup tapes. We recommend that groups purchase a quantity of tapes to allow for two copies, so that backups can be alternated between  the two sets. Contact CHPC for current pricing of this backup solution. Alternatives to this backup solution are discussed below, and CHPC may deprecate support for the tape back-up solution since it is becoming increasingly people-intensive  and does no  scale with current growth in storage needs on campus

For information about backup of the different storage systems offered by CHPC see their  File Storage Policies

3. UIT

Ubox
Ubox is a FREE online cloud storage and collaboration tool that provides University faculty, staff and students with the ability to easily store, access and share files and folders anywhere on any device. Ubox is appropriate for sensitive data and also supports HIPAA/FERPA regulations. With Ubox you can invite both internal and external users to Ubox folders as collaborators and assign permission levels ranging from viewer to editor to co-owner. Storage space is limited to 1TB  and file size limit is 15GB. Content is fully backed up. For the file types and fonts suitable for Ubox see Box Community.

For additional information see the Ubox website or contact Campus Help Desk 801-581-4000 or the Hospital Help Desk

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