ULibraries Research Guides: Library Instruction West 2026: Call for Host Proposals!: Typical Calendar Sample

Sample

2024
Jan, Feb, Mar	Call for proposals in 2026! (Facilitated by previous conference hosts)
Apr, May, Jun	Proposals due -Mid April (Facilitated by previous conference hosts) Proposals judged -Early May (Facilitated by previous conference hosts) Proposal candidates notified -Mid May (Facilitated by previous conference hosts)
Jul, Aug, Sep	ANNOUNCEMENT OF 2026 HOST IS MADE! NO Conference this year! First conference since pandemic is 2026
Oct, Nov, Dec
2025
Jan, Feb, Mar	2026 planning committee meets to organize roles & responsibilities -Programming (call for proposals, approvals, scheduling, etc.) -Wednesday activities (pre-conference, opening social, evening dine-around, etc.) -Thursday Main Event Activity (Group boat ride, banquet at an Aviary, etc. -what's cool where you're at?) -Sponsorships organization -Keynote and Pre-Conference (keynote speaker often provides pre-conference workshop, too) -Food (catering for event in general) -Conference Presentation rooms and wifi and other presenter/attendee logistics -Conference website, registration, name tags (and social media) -Housing/Hotels (LIW has often relied on summer dorms for inexpensive housing options) -Local arrangements guru (what is there to do, where to eat, visit, etc. while in town -dine arounds, tours) -Chair or co-chairs (main priority is organization and proposing/managing budget)
Apr, May, Jun
Jul, Aug, Sep
Oct, Nov, Dec
2026
Jan, Feb, Mar	Call for proposals in 2028! (Facilitated by previous conference hosts)
Apr, May, Jun	Proposals due -Mid April (Facilitated by previous conference hosts) Proposals judged -Early May (Facilitated by previous conference hosts) Proposal candidates notified -Mid May (Facilitated by previous conference hosts)
Jul, Aug, Sep	CONFERENCE IS HELD (hosts pick June or July -it has been either in the past) Announcement of 2028 host is made!
Oct, Nov, Dec